Experience Booking Terms
Before booking, please read the Cancellation & Refund Policy and Terms & Conditions for your trip.
Camino Francés
Cancellation & Refund Policy
A $500 deposit is required at booking to reserve your place. The planned departure is September 18–25, 2027. Aretia will confirm the departure dates by December 2, 2026. We’ll notify you as soon as the dates are confirmed. Please wait for that confirmation before booking airfare.
Cooling-Off Period:
A 14-day cooling-off period applies from booking, provided you book more than 14 days before the final payment date. Cancel within that window and all payments including the deposit are refunded in full.
After the Cooling-Off Period:
The $500 deposit becomes non-refundable, as your place is held and arrangements begin on your behalf. This does not apply if the experience does not reach its minimum, in which case the deposit is refunded in full. If you withdraw, the deposit may be deferred to the next Camino cohort, subject to availability.
Enrollment and the Cohort:
The experience is designed for a cohort of six to ten participants. The group begins meeting six weeks before departure.
Cancellation Policy:
After any applicable cooling-off period, the following terms apply:
More than 60 days before departure, all payments will be refunded minus the $500 deposit and any non-recoverable costs already incurred on your behalf.
60 days or fewer before departure, no refund is available. Accommodation, guiding, and logistics are committed.
Transfer of Booking:
You may transfer your place to another participant with Aretia's prior written approval, provided the transfer is completed more than 60 days before departure. The transferee must meet the same fitness, medical and readiness requirements and complete all required participant documents.
Trip Cancellation by Organizer:
If the experience does not reach minimum enrollment and is cancelled by the organizer, all payments including the deposit are fully refunded.
Trip Postponement or Cancellation for Safety:
Your safety comes first. If conditions in the region make the experience unsafe, such as a health, security or weather situation, the organizer may postpone or cancel it. You may then choose either a full credit of all payments toward the rescheduled experience, or a refund of all payments minus any non-recoverable costs already paid to suppliers on your behalf. Any deduction will be itemized and documented.
Travel Insurance (Required):
Travel insurance is mandatory for all participants and is also required by our ground operator. Your policy must cover trip cancellation, trip interruption, emergency medical expenses, emergency evacuation, and repatriation. Proof of coverage must be submitted 60 days prior to departure.
Terms & Conditions
By booking By booking the Camino Francés experience. operated by Aretia Group, LLC, participants acknowledge and agree to the following:
This is a guided walking experience on the Camino Francés, covering approximately 70 miles from Sarria to Santiago de Compostela over six walking days, typically 8 to 15 miles per day, on varied terrain including unpaved trail, farm tracks, country roads and sustained climbs.
The experience includes a leadership program that begins before departure and continues after return, comprising virtual group sessions before departure, a one-to-one conversation, facilitated sessions during the walk, and a post-walk integration session. Participation in the full program is part of what you are booking.
Participants are responsible for ensuring they are physically and medically able to participate and will be asked to complete additional health, readiness, and liability forms after the experience is confirmed.
Aretia Group, LLC designs, packages and leads the experience. Ground services including accommodation, luggage transfer, local guiding and transfers are delivered by a licensed third-party operator.
Participants acknowledge the physical demands of walking on consecutive days and the risks of walking on uneven terrain and in changing weather.
The experience leader and local guides have authority to stop a participant from walking, require them to leave the route, or arrange evacuation where they judge it necessary for safety. The experience leader may also remove a participant whose conduct puts themselves or the group at risk. No refund applies in these circumstances.
The itinerary, accommodations, and daily details may be adjusted as needed due to weather, safety concerns, or logistical requirements, while maintaining the overall integrity of the experience.
Participants agree to comply with all guidance provided by the experience leader, local guides, and ground operator throughout the journey.
Participants are responsible for holding a valid passport and obtaining any visa or entry authorization required for their travel to Spain.
Travel insurance is required and must cover trip cancellation, trip interruption, emergency medical expenses, emergency evacuation, and repatriation. Proof of coverage must be submitted 60 days prior to departure. Costs not covered by a participant's policy remain the participant's responsibility.
This is a small cohort and the group is chosen deliberately. Participants agree to a code of conduct provided before departure, and to treat what others share during the experience as confidential.
Photographs and video may be taken during the experience and may be used by Aretia Group, LLC in promotional materials. Participants may opt out in writing.
Completion of the route is not guaranteed. No particular outcome is guaranteed, including weather, physical or health outcomes, or any personal or professional result.
Additional documents, including a liability waiver and traveler information forms, will be required after confirmation and prior to departure.
Booking and participation are subject to the Cancellation & Refund Policy.
Mt. Kilimanjaro
Cancellation & Refund Policy
A $500 deposit is required at booking to reserve your place. The expedition is confirmed once the minimum group size of six is reached, and no later than January 10, 2027. Participants are notified immediately upon confirmation. If the minimum is not reached by January 10, 2027, the expedition will not run and all payments, including the deposit, are refunded in full.
Cooling-Off Period:
A 14-day cooling-off period applies from booking, provided you book more than 14 days before the final payment date. Cancel within that window and all payments including the deposit are refunded in full.
After the Cooling-Off Period:
The $500 deposit becomes non-refundable, as your place is held and arrangements begin on your behalf. This does not apply if the expedition does not reach its minimum, in which case the deposit is refunded in full. If you withdraw, the deposit may be deferred to the next Kilimanjaro cohort, subject to availability.
Enrollment and the cohort:
This is a cohort of six to twelve, and the work starts long before the mountain. The twelve-week training program begins in April. Enrollment closes at final payment, 90 days before departure (10 April 2027).
Cancellation Policy:
After any applicable cooling-off period, the following terms apply:
More than 90 days before departure: refund of all payments minus the $500 deposit and any non-recoverable costs already incurred on your behalf.
90 days or fewer before departure: no refund. The training program is about to begin, and permits, lodging and logistics are committed.
Transfer of Booking:
You may transfer your place to another participant with prior written approval by Aretia, provided the transfer occurs more than 90 days before departure. The transferee must meet all fitness, medical and readiness requirements set out in the participant agreement and complete the training program.
Trip Cancellation by Organizer:
If the expedition does not reach minimum enrollment and is cancelled by the organizer, all payments including the deposit are fully refunded.
Trip Postponement or Cancellation for Safety:
Your safety comes first. If conditions in the region make the expedition unsafe, such as a health, security or weather situation, the organizer may postpone or cancel it. You may then choose either a full credit of all payments toward the rescheduled expedition, or a refund of all payments minus any non-recoverable costs already paid to suppliers on your behalf. Any deduction will be itemized and documented.
Travel Insurance (Required):
Travel insurance is mandatory. Your policy must cover trip cancellation, interruption, medical expenses, and emergency evacuation to 20,000 feet. Proof of coverage must be submitted 60 days prior to departure.
Terms & Conditions
By booking The Kilimanjaro Leadership Expedition, operated by Aretia Group, LLC, participants acknowledge and agree to the following:
This is a guided high-altitude expedition to the summit of Mount Kilimanjaro (19,341 ft), involving 7 days of trekking over challenging terrain and significant elevation gain. Participants must be 18 or older.
The expedition includes a leadership program that begins three months before departure and continues after return, comprising a twelve-week training program, a one-to-one conversation, cohort calls before departure, facilitated sessions on the mountain, and follow-up sessions after you return. Participation in the full program is part of what you are booking.
Participants are responsible for ensuring they are physically and medically able to participate and will be asked to complete additional health, readiness, medical clearance and liability forms after the expedition is confirmed.
Aretia Group, LLC designs, packages and leads the expedition. Ground services including guiding, porterage, accommodation, meals and transfers are delivered by a licensed local outfitter partner.
Participants acknowledge the risks of high altitude, including acute mountain sickness and the more serious conditions that can develop from it. Daily health monitoring is carried out throughout the climb.
The expedition leader and mountain guides have absolute authority to stop a participant's ascent, require descent, or arrange evacuation where they judge it necessary for safety. The expedition leader may also remove a participant whose conduct puts themselves or the group at risk. No refund applies in these circumstances.
The itinerary, accommodation, and daily details may be adjusted as needed due to weather, altitude conditions, safety concerns, or logistical requirements, while maintaining the overall integrity of the expedition.
Participants agree to comply with all guidance provided by the expedition leader, mountain guides, and local outfitter partners throughout the journey.
Participants are responsible for holding a valid passport and obtaining the required Tanzania visa.
Travel insurance is required and must cover trip cancellation, interruption, medical expenses, and emergency evacuation up to 20,000 feet. Proof of coverage must be submitted 60 days prior to departure. Costs not covered by a participant's policy remain the participant's responsibility.
This is a small cohort and the group is chosen deliberately. Participants agree to a code of conduct provided before departure, and to treat what others share during the expedition as confidential.
Photographs and video may be taken during the expedition and may be used by Aretia Group, LLC in promotional materials. Participants may opt out in writing.
Reaching the summit is not guaranteed. No particular outcome is guaranteed, including summit success, weather, physical or health outcomes, or any personal or professional result.
Additional documents, including a liability waiver, medical clearance form, and traveler information forms, will be required after confirmation and prior to departure.
Booking and participation are subject to the Cancellation & Refund Policy.